Solutions/ Letter Mailing / Letter Factory
POWER YOUR LETTER PRODUCTION WITH CLEANLIST'S LETTER FACTORY.
Outsource letter printing and mailing to Canada’s largest customer data company. We clean, print, and deliver personalized letters by postal mail and email.
Ready to step-up your letter production?
Solutions / Letter Mailing / Letter Factory
POWER YOUR LETTER PRODUCTION WITH CLEANLIST’S LETTER FACTORY.
Outsource letter printing and mailing to Canada’s largest customer data company. We clean, print, and deliver personalized letters by postal mail and email.
Ready to step-up your
letter production?
Canada’s Best and Biggest Data, Behind Every Letter We Mail
Cleanlist’s Digital Letter Factory is a fully managed letter mailing service for Canadian enterprises. You send us your data and your templates, and we handle everything that follows: address cleaning and verification, NCOA move-updating, deceased suppression, de-duplication, template merge, variable data printing, production, and delivery across postal and email channels, so every letter meets the highest standards of accuracy and compliance.
Our hybrid mail approach delivers across both postal and email channels, cutting costs, speeding turnaround, and removing production bottlenecks. Every letter is securely stored in your LetterVault™ for quick access and retrieval. It’s outsourced letter printing and mailing, built for banks, utilities, insurers, and not-for-profits that can’t afford a mailing mistake.
Leading Brands Choose Cleanlist.
Join the ranks of these leading brands that trust Cleanlist with their data.
We’re Your Source for Canada’s
Best & Biggest Data.
Curated and meticulously maintained by our team, for yours.
16.5 Million
CANADIAN
HOUSEHOLDS
3.0 Million
CANADIAN
BUSINESSES
500,000
MOVERS/
YEAR
260,000
DEATHS/
YEAR
200,000
STARTUPS/
YEAR
Curated and meticulously maintained by our team, for yours.
16.5 Million
CANADIAN
HOUSEHOLDS
3.0 Million
CANADIAN
BUSINESSES
500,000
MOVERS / YEAR
260,000
DEATHS / YEAR
200,000
STARTUPS / YEAR
Postal and email delivery, and the accuracy behind it
Our hybrid mail service sends each communication through the channel that reaches the recipient best, postal for some and email for others, from a single data file. That means faster delivery, lower postage, and fewer production bottlenecks, without running two separate processes.
Accuracy is what protects the return on every mailing. Every undeliverable letter is print and postage spent reaching no one, so we verify addresses before you mail and capture returns afterward, turning wasted mail back into corrected customer data.
With 16.5 million Canadian households and 3 million businesses in our reference data, plus 500,000 mover and 260,000 deceased records tracked every year, your list stays current and your direct mail keeps performing.
What you can send, and who we build it for
Teams use Letter Factory for the letters that have to be right and have to arrive.
Types of Letters Handled:
Account statements and invoices
Regulatory and legal notices
Renewal and welcome letters
Collections and past-due notices
Donor appeals and tax receipts
Policy or rate-change communications
That’s why our statement printing and mailing services are trusted by banks, credit unions, and insurers; why utilities rely on us for high-volume, time-critical notices; and why not-for-profits use our direct mail fulfillment to reach donors with personalized appeals.
If your mail is sensitive, regulated, or simply too important to get wrong, you’re who we built this for.
Why outsource letter printing and mailing to Cleanlist
Not all mail houses are the same, and most treat data as someone else’s problem.
Cleanlist is different: we’re Canada’s largest customer data company, so the accuracy that makes direct mail work is built into the service, not bolted on.
You get one accountable partner for the entire process, cleaner data, better deliverability, and letters that actually arrive, whether that’s a monthly statement run or a national donor campaign.
If you’re comparing letter mailing services or weighing whether to outsource letter printing, start with a free 15-minute session.
We’ll look at your data, your volumes, and your compliance needs, and prepare a solution proposal built around the outcomes you want.
Ready to Step-up Your Letter Production?
From a single notice to millions of records, your Digital Letter Factory scales with you, secure, auditable, and ready the moment volume spikes. #OutsourceLetters and #SensitiveLetterMailing with total confidence.
Let’s build a letter production platform that works as hard as you do.
How our Letter Mailing Service Works
Data Preparation & Verification
Standardize addresses, update moves (NCOA), and suppress deceased records to eliminate waste and deliver errors.
Merge, Personalization & Production
Merge data into templates, apply variable data personalization, and print to high-stakes compliance standards.
Hybrid Delivery & Vault Archiving
Deliver seamlessly via postal or email channels and automatically archive every letter in LetterVault™ for secure, instant retrieval.
Your organization’s security standards are high.
Fortunately, so are ours.
Cleanlist operates the only SOC-2 Type II certified data centre in our industry, trusted by many of Canada’s most security-conscious organizations. Your data is handled with full CASL and Canadian privacy compliance, from intake through every printed and emailed letter.
For regulated senders, that means sensitive communications stay compliant end to end, and you have an audit trail to prove it. Security isn’t an add-on here; it’s how every project runs.
Letter Factory and Mailing Services FAQ
What is a letter mailing service?
A letter mailing service handles the full process of producing and sending letters for you: cleaning and verifying your data, merging it into your templates, printing, and delivering by postal mail or email. Cleanlist’s Letter Factory does all of this for Canadian organizations from one secure, SOC-2 Type II certified workflow, so your team never touches a print run.
Can I outsource letter printing and mailing to Cleanlist?
Yes. Cleanlist provides fully outsourced letter printing and mailing. You send your data and templates, and we handle address verification, variable data printing, production, and hybrid postal and email delivery. You get one accountable partner instead of juggling a data vendor, a printer, and a mail house.
What is hybrid mail?
Hybrid mail sends each communication through the best channel for each recipient, postal for some and email for others, from a single data file. It lowers postage, speeds up delivery, and keeps everything in one workflow, so you get the reach of print and the speed of email without running two processes.
Do you offer statement printing and mailing for banks and utilities?
Yes. Cleanlist provides secure statement printing and mailing services for banks, credit unions, insurers, and utilities. Our SOC-2 Type II certified environment and CASL-compliant processes are built for sensitive, high-volume, regulated mail, with an audit trail from data intake to delivery.
How does Cleanlist keep my mailing list accurate?
We standardize and verify every address, apply NCOA move-updating, suppress deceased records, and capture returned mail to correct your data. Our reference data covers 16.5 million Canadian households and 3 million businesses, and we track roughly 500,000 moves and 260,000 deaths a year, so your list stays deliverable.
How much does letter mailing cost, and how do I get started?
Cost depends on volume, format, and your postal and email delivery mix. Start with a free 15-minute data discovery consultation and we’ll scope your project and prepare a solution proposal built around your budget and mailing objectives.
What areas does Cleanlist serve?
Cleanlist is Canada’s largest customer data company and serves organizations across Canada, with data, printing, and mailing capabilities purpose-built for the Canadian market.
Book a Free 15-Minute Data Discovery Consultation to Get Started.
